Five Reasons Clients No Longer Want Paper Reports From Security Guard Companies

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Five Reasons Clients No Longer Want Paper Reports From Security Guard Companies

Guardso has rapidly become the number one leading security guard app in the industry. Through its various features, it has brought efficiency to security guard companies in many ways. One of the features included is the online reporting. This allows guards to easily share reports with their supervisors and eventually with their clients. The types of reports submitted are incident reports, dialysis activity reports, task reports amongst others. With the increasing efficiency of the system, clients are no longer interested in paper reports. Here are five reasons why security guard companies client don’t want to paper reports.

Lack of Images, Videos, and Audio in Paper Reports

As much as paper reports are useful in guard tour patrol systems, they can be subjective. The quality of a written report will depend on the guard’s’ ability to convey exactly what happens and the client’s’ capacity to visualize what is in the report. This problem has been solved by security guard software. The security guard app features audio, video and pictorial attachments in the reports. This allows the guard to give an accurate representation of what truly happened.

Handwriting

Like any written material, the legibility of the handwriting will vary from person to person. This creates an opportunity for miscommunication which could happen if the report is written in illegible handwriting. The improved reporting system uses the standard font so that the message is understood by the client.

Hard to Track

Another problem that arises from written reports is the difficulty in tracking the report. In case it is lost, it would be difficult to trace the original paper, meaning that the data would be lost. The security guard software, on the other hand, allows you to retrieve your reports whenever you need them. The supervisor can also tell which guard authored the report. This is essential for accountability and to improve the efficiency of the guards.

Easy to Lose

Similar to any paper document, a handwritten report is easy to lose. It can easily be mistaken for something else or misplaced altogether. Guardso, our security patrol solution stores all your reports and makes them readily available to the clients.

Hard to Edit

In case the supervisor needs to edit the report before submitting it to the customer, he can only do this if the report is in soft copy. Editing a written document would either mean making it untidy or rewriting the document.

There are many more benefits to using security guard software. However, enabling online reporting in a comprehensive yet simplistic way makes it the most efficient way to communicate with your guards and clients.

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Comments (3)

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    Mrnathan Brown Reply

    Paper reporting does not belong in the present anymore. It was tiresome and inconvenient for both the parties. Security patrols apps have literally taken over the reporting scenario serving as the most convenient and transparent reporting system.

    February 1, 2018 at 11:08 am
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    Mira Edorra Reply

    It’s really hard to imagine how guards might have dealt with so much paperwork. Guardso has been a real lifesaver. I can’t imagine doing my job without it.

    July 5, 2018 at 9:08 am
    • Avatar
      Antonio Hartley Reply

      Seriously, I too can’t imagine how security guards might have dealt with so much paperwork. It might have been so time-consuming. As you said you can’t imagine doing your job without Guardso, I feel the same way. It has completely changed my outlook towards my job.

      August 1, 2018 at 5:13 am

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